Venue Coordinator vs Wedding Planner – What’s the Big Difference?

Are a Venue Coordinator and a Wedding Planner/Coordinator the same thing? The simple answer is no. This blog entry will dispell major differences between each job and what they entail.

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Venue Coordinator

A Venue Coordinator works for one specific wedding venue. They are often times the point-of-contact you’ll have at your venue. They’ll show you the venue, provide you will the contract/rules, schedule your menu tasting and create the work order for your wedding day. Because the Venue Coordinator works for the venue, they can serve as a liaison between a couple and the catering staff to help ensure the logistics of your wedding day run smoothly. Often times the Venue Coordinator does not remain on-site for the whole wedding (an Event Manager may or may not take their place). While a Venue Coordinator may seem like an inclusive wedding planner that comes with your venue, the client-venue coordinator relationship is not as comprehensive as the same relationship a client-wedding planner would have. In short, because they are employed by a venue, their main obligation is to their employer, meaning they are less likely to have the same pull for negotiations a wedding planner may have.

Wedding Planner/Coordinator

A Wedding Planner specializes in all aspects of everything wedding related, from design, to vendor negotiations, to wedding day preparation (i.e. timeline creation, vendor confirmation, wedding rehearsal, etc). The biggest plus about having a wedding planner is that we work for you, the client. This means that we are an advocate for our couples, and will always make the best decision with you in mind. Your Wedding Planner is typically the first person on-site for your wedding day, and remains at your wedding reception for most (if not all) of the event. Wedding Planners oversee set up, troubleshoot, cue events and help work behind the scenes to make sure everything comes together nicely on your wedding day. We work as an extension of our couples, and our goal is to always, always make sure our clients are happy.

In conclusion, while both Venue Coordinators and Wedding Planners are valuable professionals to throughout the planning process, as well as on your wedding day, it is important to realize that they do not serve the same function. Wedding Planners have a very well-rounded job description, while the role of a Venue Coordinator is very singular. Understanding the distinction between the two roles can help couples avoid frustration and unnecessary surprises on your big day, as well as equip you with the appropriate knowledge to gauge your needs to plan accordingly to ensure a wedding you’ll never forget!



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Love Marks The Spot | San Diego Wedding Planner
San Diego, CA 92101